Executive Assistant to the Senior Management Team

Our senior management team and marketing partnerships require detail-oriented administration to manage engagements, business affairs, and activations. This diverse role necessitates coordination across a range of business management systems, from the Microsoft Office suite to social media platforms, resource management, and accounting software. As Executive Assistant to the Senior Management Team you will apply your gift for organisation and natural ability with people across our internal departments, with a focus on marketing coordination, and externally, across YSTs supply chain partnerships. You can find a short company overview, job description, and application instructions below (please note that we do not work with recruitment agencies and only accept direct applications).

EA Responsibilities:

• Manage the schedules and appointments of senior management
• Organise and coordinate meetings, including preparing agendas and minutes
• Handle confidential information with discretion
• Help implement YSTs workflow and HR management processes
• Assist in the preparation of reports, presentations, and correspondence
• Arrange travel and accommodations for senior management
• Provide administrative support, including document and digital asset management
• Handle communications on behalf of senior management
• Perform other administrative duties as required

Marketing Administration Responsibilities:

• Help deploy marketing strategies and campaigns
• Oversee social media account management and content curation
• Coordinate marketing events, both virtual and in-person
• Conduct market research and analyse trends to inform marketing strategies
• Prepare and distribute marketing materials, such as PDFs and newsletters
• Monitor and report on the effectiveness of marketing campaigns
• Maintain the marketing database and ensure data accuracy
• Collaborate with external vendors and partners